Customizing Your Event Badge with QR Codes
QR codes on event badges aren’t just a fancy thing people place because it looks good on the design. They help people check in faster, share contact info, and connect with event content on the spot. If you’re organizing a conference, trade show, or any gathering, adding a QR code to event badges is one of the easiest ways to enhance the attendee experience and potentially avoid hurdles during the event. This is especially true for
Here’s what this article covers:
- How a QR code on your event badge improves event flow
- What kind of QR codes can you use
- Tips for placing QR codes on badges
- Badge types from BadgeGo that work best with QR codes
- How long does production and delivery take
Why QR Codes Belong on Every Event Badge
Events happen fast and are dynamic. People don’t want to fumble with apps or search for paper schedules. A simple scan does the job. That’s what a QR code offers: instant access to info without extra steps, usually in 2 phone taps. You can even explore
QR codes on badges can link to:
- Registration details
- Digital business cards
- Agendas or session sign-ups
- Social profiles
- Interactive maps
- Surveys or feedback forms
They also help staff manage access. Scan a badge at the entrance or booth, and you know who’s who, no need to stop and ask.
Let’s say you’re handling a large guest list and need to care for your event security; QR codes are the way to go to create
What Type of QR Code Should You Use?
Not all QR codes do the same thing. Choose one based on what you want it to do.
Static QR codes are codes that direct to URLs that never change. Suitable for basic contact info or a set webpage.
Dynamic QR codes: You can update their destination even after printing, making them ideal for multi-day events, evolving schedules, or tracking engagement.
If you’re using BadgeGo for your event badge with a QR code, consult with your developer or badge designer to ensure the code is tested and scannable.
It would be best if the QR code you deliver is the highest resolution possible, or even better, a vector image.
Where to Place the QR Code on Your Badge
Bad placement means bad scanning. A few simple tips can help:
- Put it on the front, not the back. People won’t have to flip the badge to scan. Don’t put it on the bottom edge. It often gets covered by lanyards or clothing.
- Make it a decent size, at least 2 cm x 2 cm is usually fine and won’t cause any issues during scanning.
- Don’t crowd it. Leave some space around the code. You want the code to be visible on the badge and big enough so smartphone cameras don’t have any issues scanning it.
Deciding on the placement is a key part of figuring out
BadgeGo prints on both sides of the badge, so you have options. However, the front is still best for scanning and ease of access.
Read more about: Badge Sizes, Fonts, and Colours. Design Tips that Improve Readability.
What Badge Type is Best for QR Codes?
BadgeGo offers three main types of badges. All can have QR codes, but each is best for different events.
Premium Glossy Badges
An excellent choice for a badge that looks sharp and lasts all day or all week.
Laminated Matte Badges
The matte surface won’t reflect light, making QR codes easier to scan in all lighting conditions. They are flexible and light.
Environmental Paper Badges
These still feature a clear QR code but are better suited for smaller, indoor events where sustainability is a priority, as they are made from paper.
What About Badge Sizes and Holes?
QR codes don’t require large badges, but they do need space. BadgeGo offers:
- Small (A7): Fine for basic QR codes and names
- Large (A6 or near A6): Better if you want to include more info
All BadgeGo badges offer different hole options for lanyards, allowing you to place your code where it fits best.
Why BadgeGo for QR Code Badges?
Because we focus on one thing: making badges that work, with clear printing, strong materials, and fast production, your QR codes will appear crisp and scan smoothly.
